← More resources

How to Complete an Inspection in Minutes with myInspections

Managing property inspections doesn’t need to be complicated. With the My Inspections app, you can go from start to finished report in just a few steps. In this tutorial, we’ll walk through the process of adding a property, running an inspection, capturing issues, and finalising a report.

📹 Watch the full demo video here, then follow along with the step-by-step guide.

Step 1: Add a Property


Start by adding the property you want to inspect.
  • Enter the property name or address
  • Choose the inspection type (initial, routine, or final)
  • Save and you’re ready to go

Add a property in seconds by entering details and choosing the inspection type.


Step 2: Run the Inspection (Lounge Example)


When you enter a room, you can use a checklist to make sure nothing is missed.
  • Checklists are included in all paid plans
  • You can use a pre-built checklist or create your own
  • Check items off as you go

Checklists help you cover every detail during inspections.


Step 3: Capture Photos


Take wide shots of the room, then close-ups of any issues you find.
  • Photos are automatically attached to the report
  • You can take as many as you need
  • Visuals help give clear evidence of property condition

Capture wide room shots and close-ups of issues directly in the app.

Step 4: Record Issues & Tasks


If you spot a problem, mark it on the checklist.
  • Add notes describing the issue (e.g., “Crack in plasterboard”)
  • Create a task for your maintenance team
  • Everything is tracked in one place

Mark issues and assign tasks on the spot.
 

Step 5: Add Notes & Wrap Up the Room


Finish each room with general notes. These appear directly in the report.
  • Highlight condition and tidiness
  • Point out if repairs are scheduled
  • Save and continue to the next room

Add general notes for extra context in the report.


Step 6: Finalise the Inspection


When you’re done, finish the inspection.
  • Review your report
  • Add final comments
  • Preview how it will look for tenants or owners

Preview the full report before finalising.


Step 7: Get Signatures


Make reports official by capturing signatures.
  • Property manager and tenant can sign on the device
  • Or send a link for remote signing
  • Signed reports are securely stored and ready to share

Collect digital signatures from managers and tenants on-site or remotely.


Step 8: Share the Report


Your inspection report is generated instantly.
  • View it online
  • Share a digital link
  • Download a professional PDF copy

Download professional PDF reports in one click.


Conclusion


That’s it — from inspection to signed report in minutes.
👉 Want to try it yourself? Start your free trial today.

More resources

Improved inspection frequency controls

Over the last year, one of our most common feature requests has been more flexibility around inspection reminders. Instead of adding more preset options, we’ve rebuilt this from the ground up. You can now fully customise your inspection schedule and choose exactly when you want to be reminded. Let’s start on the web dashboard, where you can set everything up. Set up your defaults On the web dashboard, you can now define a default inspection schedule for all new properties. Whether you want in...

Balancing empathy and accuracy

On paper, inspections look simple. Test the smoke alarms. Take the photos. Write the report. In reality, inspections happen in people’s homes - and homes come with emotion. They touch on where someone lives, how someone feels safe, and how someone protects their investment. That combination naturally creates tension. Tenants may fear being blamed. Landlords may worry about hidden damage. And sometimes, both sides want you firmly on their team. But your role, as an inspector, isn’t to take...

Lighting, leaks, and latches: The 3 L’s every inspector should check twice

Routine inspections aren’t just about ticking boxes. They’re about safety, prevention, and protecting the long-term condition of a property. Whether you own, manage, or live in a rental, the biggest problems rarely start big. They begin as small, easily dismissed annoyances. Over time, I’ve found that three simple areas consistently cause the most avoidable issues: Lighting. Leaks. Latches. They sound basic. That’s exactly why they’re often overlooked. Lighting: more than just a bulb We exp...

Using video walkthroughs to capture what photos can’t

Photos are the backbone of property inspections. They give us unbiased, time-stamped proof of a property’s condition. We document walls, fixtures, smoke alarms, water sources, and safety features. A strong photo set creates clarity. But after years of inspections, one thing is clear: a photo doesn’t always tell the full story. Some issues move. Some issues make noise. Some issues only appear over time. And that’s where video becomes powerful. Where photos fall short Photos are excellent...

Ready to dive in?

Get started today with a 14-day free trial. No contract, cancel anytime. Just faster inspections.

Get started → See pricing