Managing property inspections doesn’t need to be complicated. With the My Inspections app, you can go from start to finished report in just a few steps. In this tutorial, we’ll walk through the process of adding a property, running an inspection, capturing issues, and finalising a report.
Step 1: Add a Property
Start by adding the property you want to inspect.
- Enter the property name or address
- Choose the inspection type (initial, routine, or final)
- Save and you’re ready to go
👉 Screenshot Placeholder: “Add Property” screen
- Alt text: “Add Property screen in the My Inspections app with fields for property name and inspection type.”
- Subtitle: Add a property in seconds by entering details and choosing the inspection type.
Step 2: Run the Inspection (Lounge Example)
When you enter a room, you can use a checklist to make sure nothing is missed.
- Checklists are included in all paid plans
- You can use a pre-built checklist or create your own
- Check items off as you go
👉 Screenshot Placeholder: Checklist view (Lounge selected)
- Alt text: “Checklist for lounge showing items like walls, windows, lights, and floors with checkboxes.”
- Subtitle: Checklists help you cover every detail during inspections.
Step 3: Capture Photos
Take wide shots of the room, then close-ups of any issues you find.
- Photos are automatically attached to the report
- You can take as many as you need
- Visuals help give clear evidence of property condition
👉 Screenshot Placeholder: Photo capture screen with room view
- Alt text: “Photo capture screen showing wide shot of the lounge with camera options.”
- Subtitle: Capture wide room shots and close-ups of issues directly in the app.
Step 4: Record Issues & Tasks
If you spot a problem, mark it on the checklist.
- Add notes describing the issue (e.g., “Crack in plasterboard”)
- Create a task for your maintenance team
- Everything is tracked in one place
👉 Screenshot Placeholder: Issue flagged in checklist with note added
- Alt text: “Checklist item marked as an issue with note added: ‘Plasterboard is cracked.’”
- Subtitle: Mark issues and assign tasks on the spot.
Step 5: Add Notes & Wrap Up the Room
Finish each room with general notes. These appear directly in the report.
- Highlight condition and tidiness
- Point out if repairs are scheduled
- Save and continue to the next room
👉 Screenshot Placeholder: Notes field filled in (“Room tidy, awaiting repair”)
- Alt text: “Inspection notes field showing typed note about room condition and plasterboard repair.”
- Subtitle: Add general notes for extra context in the report.
Step 6: Finalise the Inspection
When you’re done, finish the inspection.
- Review your report
- Add final comments
- Preview how it will look for tenants or owners
👉 Screenshot Placeholder: Report preview screen on phone/tablet
- Alt text: “Report preview screen showing photos, notes, and checklist results.”
- Subtitle: Preview the full report before finalising.
Step 7: Get Signatures
Make reports official by capturing signatures.
- Property manager and tenant can sign on the device
- Or send a link for remote signing
- Signed reports are securely stored and ready to share
👉 Screenshot Placeholder: Signature capture screen
- Alt text: “Signature screen showing fields for property manager and tenant signatures.”
- Subtitle: Collect digital signatures from managers and tenants on-site or remotely.
Step 8: Share the Report
Your inspection report is generated instantly.
- View it online
- Share a digital link
- Download a professional PDF copy
👉 Screenshot Placeholder: PDF download option on web dashboard
- Alt text: “Web dashboard with option to download inspection report as PDF.”
- Subtitle: Download professional PDF reports in one click.
Conclusion
That’s it — from inspection to signed report in minutes.