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Starting out as a property inspector (or self-managing landlord conducting your own inspections) can feel overwhelming. Inspections are more than just filling in a checklist - they require communication, consistency, and attention to detail. Here are some lessons that can save new inspectors time, stress, and misunderstandings. 1. Communication matters as much as documentation It’s easy to think inspections are purely about recording details, but clear, respectful communication with both...

You don’t need to be a pro to spot the most common issues in a property. The first few minutes of an inspection can often tell you more than the rest of the walkthrough. Starting with the right mindset helps set the tone for the whole inspection. There are certain signs that, if checked early, can quickly reveal a lot about a property’s condition. For example, checking the areas around a shower might show the first hints of mould before it turns into a major hazard. Similarly, a small crack ...

If you’ve ever tried juggling pens, clipboards, and forms during an inspection in the rain, you’ll know exactly how tricky it can get. Property inspections are all about details, and how you record those details is just as important as spotting them in the first place. The way you document can make the whole process faster, clearer, and a lot less stressful. So, what works better these days - trusty pen and paper, or modern inspection software? The classic way: pen and paperThere’s somethi...

Not all photos are created equal when it comes to property inspections. Photo evidence is one of the most important parts of an inspection because it provides unbiased proof of the property’s condition. But not every photo adds value. Knowing what to capture (and what to avoid) makes all the difference. Here’s a guide to the necessary, useful, and acceptable photos – plus some pitfalls to avoid. Necessary photos (non-negotiables)Every inspection should include these, no matter what: • Wat...

Not all marks found in a property are signs of neglect or malicious behaviour. Many are simply the result of everyday living. Recognising the difference between real damage and normal wear and tear can ease landlord–tenant tensions and help keep relationships positive. Here are five of the most common “false alarms” inspectors and landlords come across. 1. Furniture marks in the carpet Heavy furniture can leave indentations in carpet over time. Think about a big family couch - the legs car...

The first three minutes of an inspection can reveal more than the next thirty. Property inspections are one of those situations where first impressions matter for both landlords and inspectors. Paying attention to key signals right away can help you quickly assess whether a property is being well-maintained or neglected. Step 1. Scan the exteriorBefore even stepping inside, take in the exterior of the property. Are the lawns and landscaping neat? Is the paintwork intact? Is there visible d...

When it comes to rental property inspections, one room consistently tops the list for issues—and no, it’s not the kitchen. These insights come from a professional property inspector with hundreds of inspections under his belt, and over time, a clear pattern has emerged: bathrooms cause the most trouble. I’ve seen just about everything during inspections—worn carpets, dodgy garage wiring, chipped paint. But time and again, it’s the bathroom that causes the most fails. Here’s why bathrooms...

California’s Assembly Bill 2801 (AB 2801) is now in effect, bringing in new compliance requirements for landlords and property managers—especially when it comes to security deposit deductions. One key requirement? Photo documentation at every stage of a tenancy. If you’re using or considering myInspections, this change is especially relevant. Here’s what you need to know and how our app can help. Quick Overview of AB 2801AB 2801 introduces: • Limits on what landlords can deduct from securi...

As a property manager or inspector, you've likely been asked whether a property owner should attend an inspection. From my experience, having owners present can go either way. Here’s a breakdown of the pros, cons, and most importantly, how to manage the situation when property owners want to tag along. When Property Owners Are HelpfulThere are definitely times when having a landlord or owner present can be a big plus. 1. Context is everything - I once inspected a property where the kitchen...

Insights from a professional property inspector with hundreds of inspections under his belt Routine inspections are an essential part of rental property management. They help landlords stay on top of maintenance, ensure the property is being looked after, and pick up on issues before they become expensive problems. But one question that often comes up is: should tenants be present during the inspection? As a property inspector, I’ve seen both sides — from helpful and communicative tenants ...

Water damage is one of the most expensive and disruptive issues a landlord can face. Left unchecked, it can lead to structural damage, mould growth, and costly repairs. Unfortunately, tenants may not always report minor leaks or hidden water damage until it becomes a major problem. As a landlord or property manager, proactive inspections can save you thousands in repairs. Here's how to spot unreported water damage before it escalates.   1. Look for visible signs of moisture  Even if tenant...

Insights from a property inspector who’s completed hundreds of inspections If you own or manage a rental property, you probably already understand why routine inspections matter. They’re not just about ticking boxes or making sure the place looks presentable — they help catch problems early, protect your investment, and ensure tenants stay safe and happy. But even experienced landlords, property managers, and yes, professional inspectors, can overlook things. I know this because I’ve cond...

A clear and detailed move-in inspection sets the foundation for a smooth tenancy, ensuring both landlords and tenants are on the same page. Whether you’re a landlord or property manager, following these tips will help you conduct a well documented move-in inspection.  By taking the time to properly document the condition of the property, you can protect yourself from unnecessary disputes at the end of the tenancy. Here’s everything you need to know to get it right.  1. Preparation is Key ...