How to group units by building

When several of your properties share a street address (apartments in a block, shops in a complex, and more), add each one as a unit of its building. Every unit keeps a full address as its name, like Unit 2, 512 Harbor View St, so your reports and emails read just as they always have.

Add a unit

From a building's page, select Add unit. The building is already filled in, so type the unit and select Save. To add the first unit of a new building:

1. Open Properties. You'll find it in the sidebar of the web dashboard. Select New.
2. Change the type. Select Type: Standalone above the address, then choose Unit in a building.
3. Enter the building address. Pick a building you already have, or type the street address of a new one.
4. Enter the unit. Type it as you'd like it to read, like Unit 2, Apt 4B, or Shop 1. Below it, you'll see the full name the property saves as.
5. Select Save.

Move a property you already have into a building

Open the property, select Edit, then Change beside its address, and change its type to Unit in a building. Enter the building address and the unit, then save. Its name changes to the unit and the building address. To take it out of the building again, change its type back to Standalone. It keeps its name, which you can then edit.

Find a building's units

Your properties list shows each building once, with how many units it has, beside your standalone properties. Select a building to open its page: its recent inspections, then every unit with when it was last inspected and when it's next due. Search the list for a unit, like Unit 2, to find it in any building. The Building filter jumps straight to a building's page, or shows only your Standalone properties.

Manage a building

• Rename it. Select its name at the top of its page, type the new address, and press Enter. Every unit's name updates to match.
• Add a photo. Select Add photo beside its name to upload one or pick one from its units' inspections.
• Assign people and pin templates. Tick the units you want, then use the buttons above the list, just as you would on your properties list.

Import units from a spreadsheet

Give your file a Unit column and a column with the building's street address (headed Building or Address). Each row with both becomes a unit of its building, and the review groups the units under their buildings so you can check each unit before you save. A row with no unit is imported as a standalone property. See how to import your properties.

Keep in mind

• Every unit needs a unit number. You can't save a property in a building without one.
• Properties from myRent stay standalone, since myRent looks after their names.