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Using video walkthroughs to capture what photos can’t


Photos are the backbone of property inspections.

They give us unbiased, time-stamped proof of a property’s condition. We document walls, fixtures, smoke alarms, water sources, and safety features. A strong photo set creates clarity. But after years of inspections, one thing is clear: a photo doesn’t always tell the full story.

Some issues move.
Some issues make noise.
Some issues only appear over time.
And that’s where video becomes powerful.

Where photos fall short


Photos are excellent for visible defects - cracks in walls, mould patches, damaged flooring.

But they struggle when the issue involves:
  • motion
  • sound
  • function
  • timing

Take a slow leak, for example. A tenant once mentioned a dripping pipe under a garage sink. They had cleaned up the pooled water before I arrived. A photo of the dry floor would have shown nothing.

A short video captured the slow drip clearly.

The same applies to functionality. A picture can show a window. It can’t show how difficult it is to open. A photo can show a heating unit. It can’t capture the grinding noise it makes when running.

Common issues like:
  • flickering lights
  • noisy heat pumps
  • banging doors
  • weak water pressure
often need movement or sound to be properly understood.

Why video adds context


Documentation is about clarity. A brief video clip demonstrates real-time function - or lack of it.

Instead of describing “low water pressure,” a video showing the tap running makes it obvious. Instead of writing “dishwasher difficult to close,” a short clip showing the effort required tells the full story.

Video reduces ambiguity. It removes interpretation.

For landlords and property managers, that context helps prioritise repairs. For tenants, it ensures concerns are accurately represented.

When video makes the most sense


Video isn’t necessary for every part of an inspection. Photos remain the primary documentation tool.

But video is particularly valuable for:

Water leaks and functionality
  • slow drips
  • running taps
  • shower pressure
  • appliance performance

Structural and safety concerns
  • doors or windows that don’t latch
  • loose railings
  • uneven steps
  • security issues

If it moves, sounds unusual, or requires demonstration - consider video.

Structure keeps it organised


Capturing video is only useful if it’s stored properly and linked to the right part of the report.

Using a structured system like myInspections allows you to:
  • attach video directly to specific rooms or items
  • combine notes, photos, and video in one report
  • generate organised, professional documentation instantly
  • maintain a consistent digital record over time
When everything sits in one place, the report becomes clearer and more defensible.

If you want inspections that capture more than just surface detail, start using the right tools.

Start your free trial of myInspections and document every detail - seen and heard.

***
The information contained in this article is exclusively for promotional purposes. It does not in any way constitute legal advice and should not be relied upon as the basis for any legal action or contractual dealings. The information is not and does not attempt to be, a comprehensive account of the relevant law. If you require legal advice, you should seek independent legal counsel. myInspections does not accept any liability that may arise from the use of this information.

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